Part Time Receptionist – Liverpool City Center

Part Time Receptionist – Liverpool City Center

  • Part-Time
  • North West
  • Salary: £18000 - £20000 per annum, Benefits: Great working environment

Permeant Role – Part Time Receptionist
Liverpool City Centre
£20,000 Pro rota
Standard Days Monday, Tuesday and Wednesday (Most be flexible to cover Thursday & Fridays on the odd occasion)
Working Hours 10am – 6:00pm  
Looking for an experienced Receptionist who thrives working in an extremely busy environment. This role is based in one of the most bespoke building in Liverpool City Centre. You will be the face of a highly established business in Liverpool who are tremendously well know. This is an extremely great career opportunity for the right candidate to have a long term career within a massively growing business. 
Key Duties for the role:

  • All aspects of reception duties
  • Internal/External contact with all levels of management, visitors and couriers
  • Greet visitors upon arrival, announce to relevant staff, and offer tea/coffee facilities
  • Organise refreshments and order supplies
  • Answer all incoming calls
  • Log and document all consignments into reception from UK and worldwide destinations
  • Prepare documentation for documents/parcels shipments in readiness for despatch
  • Arrange 3rd part courier services
  • Arrange same day courier services for urgent documents and negotiate best rates possible
  • Update switchboard with new starter/leaver extension details
  • Update direct dial excel spreadsheet
  • Allocate car bays and update new spreadsheet log, allocating car bays to visitors when not in use by Director/MD
  • Submit visitor schedule and update daily
  • Create purchase orders through SAP for payment to Accounts (SAP Experience not essential full training provide)
  • Update and control of permanent access lists/weekly access list for access to RLB during out of normal hours and bank holidays
  • Prepare 3 Ring Report/Call Statistics for HR
  • Ensure visitors complete visitors book for security
  • Update main database in switch room of all information stored on mainframe
  • Co-ordinate all room bookings
  • Update facilities log with all enquiries

Knowledge and Skills required: 

  • Working knowledge of Alcatel switchboard 40 lines/250 extensions
  • MS Word/Excel
  • Good telephone manner
  • Previous experience within a receptionist role
  • Work to deadlines
  • Flexible
  • Good planning and organising skills
  • Accepted file types: jpg, doc, docx, pdf, rtf, txt.
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